An Project Administrator required for a major Offshore Wind farm developer based in Germany
Responsibilities:
An Project Administrator required for a major Offshore Wind farm developer based in Germany
Responsibilities:
- Create and manage a shared mailbox.
- Create and maintain organisational charts.
- Set up folders for project structure documents.
- Create and manage a Microsoft Teams project channel.
- Set up and manage distribution lists.
- Set up and manage meetings and recurring meeting series.
- Arrange introductions and provide guidance for new joiners on project-related topics.
- Independently organise and coordinate administrative tasks within the project.
- Manage appointments and prepare and follow up meetings, including organising conference rooms, compiling documents, preparing agendas and taking minutes.
- Manage international correspondence with internal and external business partners.
- Prepare and edit presentations and documents to a professional standard.
- Manage and order project office supplies.
- Maintain the filing system.
- Order project-related PPE.
- Prepare purchase requisitions.
- Process and check invoices and payment orders.
- Process and distribute incoming and outgoing project correspondence.
- Plan and organise project events.
- Organise cards and gifts for special occasions for project colleagues.
- Process invoices relating to project business meals and project events.
- Book conference rooms.
- Arrange catering bookings.
- Undertake general ad hoc duties.
Requirements:
- Experience managing administrative and coordination activities within a project environment.
- Experience organising meetings, preparing documentation and taking minutes.
- Experience managing correspondence with internal and external stakeholders.
- Experience processing invoices, purchase requisitions and payment-related documentation.
- Proficiency in Microsoft Teams, shared mailboxes and distribution list management.
- Strong organisational and administrative skills.
#J-18808-Ljbffr