Organizational context: The Information and Digital Technology (IDT) department at WHO manages and advances the organization's digital ecosystem. It aims to empower WHO through harmonized, intelligent, user-centric, and secure digital solutions, envisioning a digitally transformed WHO. The department's core functions include infrastructure, cybersecurity, data and AI advancement, digital workplace support, and application management.
Job purpose: This role supports the Unit Head by managing information flow, ensuring timely follow-up on requests, and handling communications. The Assistant to the Unit Head is responsible for maintaining the Unit Head's agenda, coordinating meetings, and disseminating administrative procedures. The position also involves managing requests for goods and services, office space coordination, and providing administrative support for human resources, procurement, budget, finance, information management, and travel arrangements to ensure efficient operations.
Responsibilities: Key responsibilities include overseeing and monitoring the office's information flow, screening and analyzing information for the Unit Head, and ensuring timely follow-up on actions. This involves managing correspondence, drafting and finalizing documents, and verifying accuracy. The role also entails managing human resources processes like contract appointments and renewals. Additionally, it involves initiating and monitoring procurement processes, managing budget and financial information, maintaining filing systems, coordinating meetings and travel, and preparing presentations. The incumbent will also perform other related duties as required.
Education: Completion of secondary school education or equivalent is essential. Higher educational qualifications from an accredited institution are considered.
Work experience: A minimum of 5 years of experience in secretarial or administrative positions is required. Experience within WHO or another UN agency, and with Oracle-based ERP systems, is desirable.
Skills: Strong independent work skills, excellent organization and office management abilities, proficiency in note-taking and minute-writing, sound knowledge of office and computer packages, familiarity with WHO/UN administrative rules and procedures, ability to multitask and work under pressure, and discretion and tact in handling sensitive issues and interacting with staff and partners.
Required languages:
Desired languages:
#J-18808-Ljbffr