We are working with an established and growing technology business based in Darmstadt, Germany, which is looking to recruit an organised and proactive Office Assistant.
This is a varied position where you’ll play an important role in the smooth day-to-day running of the business. Working closely with senior management and supporting colleagues across the organisation, you’ll take responsibility for a broad range of administrative and organisational activities.
The ideal candidate will be approachable, reliable and comfortable managing multiple priorities, with the ability to work independently and take ownership of their responsibilities.
Key Responsibilities
- Manage front-desk activities and act as the first point of contact for customers and visitors, handling enquiries by phone and email.
- Provide day-to-day administrative support to senior management and colleagues across the business.
- Coordinate calendars, meetings, business travel and internal team events.
- Manage incoming and outgoing correspondence, maintain company records and ensure administrative information is kept up to date.
- Oversee purchasing activities, request supplier quotations and coordinate external service providers.
- Support the administration of company vehicles and e-bike leasing arrangements.
- Assist with invoice processing, expense documentation and general financial administration.
- Provide pre-accounting support, including organising invoices and receipts for the accounting team.
What We’re Looking For
- Previous experience in an office administration, office management, or assistant position.
- A completed qualification in office administration or a related field would be advantageous.
- Strong organisational skills and the ability to manage competing priorities.
- Confident user of Microsoft Office, particularly Word and Excel.
- A structured, proactive and independent approach to work.
- Fluent in German and a good working knowledge of English.
- A friendly, professional and customer-focused approach, particularly when handling telephone enquiries.
- Reliable, approachable and comfortable working as part of a team.
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