Project Administrator
Duration: 27/10/2026 – 30/06/2027
Location: Hamburg, Germany
Type: Freelance
Rotations: Mon-Fri/8 hrs a day
Project administrator for the Thor Project - working will be done in Hamburg Germany
Scope of work:
- Liaise with the PMO to determine what administrational expectations are on the project
- Creation of a shared mailbox
- Creation of an organizational chart & management
- Setup of folders to store project structure documents
- Creation of a MS Teams project team channel & management
- Setup of distribution lists & management of distribution lists
- Setup of meeting and meeting series & management of meetings and meeting series
- Arranging introductions and guidance for new joiners on project related topics
- Independent organization and coordination of administrative tasks within the project
- Appointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, agenda, preparation of minutes, taking minutes etc.)
- International correspondence with internal and external business partners
- Professional preparation and editing of presentations and documents
- Management and ordering office supplies (project)
- Management of meetings and meeting series
- Maintenance of the filing system
- Ordering of PPE (project related)
- Preparation of purchase requisitions
- Processing and checking invoices and payment orders
- Processing and distribution of all incoming and outgoing project correspondence
- Planning and organization of project events
- Organization of cards and gifts for special occasions for project colleagues
- Billing of invoices for project business meals and projects events
- Conference room booking
- Catering booking
- General ad hoc duties
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